Position Title: Legal Secretary / Legal Administrator
(Property, Succession & Estate Planning) Location: Kirwan – Townsville
Hours: Monday – Friday, 8:30 AM – 5:00 PM (1-hour lunch break)
Salary: $65,000 – $85,000 (commensurate with experience)
About the Firm - our client has experienced strong and consistent growth due to their professionalism and commitment to delivering excellent outcomes for clients. The firm practices across a broad range of areas, including Personal Injury Law, Commercial Law, Agribusiness, Conveyancing, Estate Planning & Administration, Insolvency and Debt Recovery, Family Law and Criminal Law.
As a firm of qualified Solicitors, they foster a working environment built on fairness, decency, and reasonableness. These values sit at the core of their practice and are reflected in the way they support clients, colleagues, and professional partners alike.
Position Summary We are seeking a highly organised and experienced
Legal Secretary to join a dynamic and supportive team. This role primarily supports the
Property, Succession, and Estate Planning departments, providing comprehensive administrative assistance to up to five lawyers.
While experience in a legal secretarial role is highly regarded,
we are also open to candidates from related fields such as real estate or planning, with contracts and legal document experience.
The ideal candidate will have exceptional digital dictation skills, a strong understanding of legal terminology, and the ability to manage a busy workload as well as be comfortable covering reception during lunch breaks.
Key Responsibilities:- Digital Dictation & Document Production:
- Accurately transcribe digital dictation for correspondence, legal documents, and other materials.
- Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
- Maintain accurate and organised electronic and physical files.
- Administrative Support:
- Manage lawyers' diaries, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, faxes, and mail.
- Answer and direct phone calls, taking accurate messages.
- Prepare and process legal forms and documents.
- Assist with billing and invoicing.
- General office administration duties.
- Reception Coverage:
- Provide professional and courteous reception coverage during lunch breaks.
- Greet clients and visitors, ensuring a positive first impression.
- Handle incoming calls and enquiries efficiently.
- Distribute mail and deliveries.
- Property, Succession & Estate Planning Specific Duties:
- Lodging of property related documentation.
- Assistance with the administration of estates.
- Familiarity with relevant land titles office procedures.
- Familiarity with relevant court procedures relating to probate and succession.
Essential Skills and Experience:- Experience as a Legal Secretary, Legal Administrator, or in a closely related role
(e.g. real estate, conveyancing, planning, or professional services with strong contract/document exposure) - Exceptional digital dictation and typing skills (minimum 90 WPM words per minute).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong knowledge of legal terminology and procedures.
- Excellent organisational and time management skills.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Professional and presentable demeanor.
- Experience with legal practice management software LEAP.
- Experience with land titles office online systems.
- Must be based in Townsville
Desirable Skills:- Relevant legal secretarial qualifications.
- Experience with LEAP.
Benefits:- Competitive salary package.
- Supportive and collaborative work environment.
- Opportunity to work with experienced legal professionals.
Apply Now or call Caroline
1300 129 732 for more information
